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Accounts Payable

Lynne Fuller (8:00am - 5:00pm)
Linda Shaw (1:00pm - 5:00pm)

The City of Poulsbo Finance Department Accounts Payable team consists of 1.5 FTE (two employees). The team is responsible for the following primary functions:

• Voucher claim processing
• Use and Excise tax reporting
• Hotel/Motel tax disbursements
• State and County fee remittances
• Performance and maintenance bonds
• Traffic and Park mitigation
• Unclaimed Property remittances
• Advance Travel disbursements
• Fixed Asset Management

Voucher claim checks are issued bi-weekly and must be submitted with the appropriate documentation to Accounts Payable desk by 5:00 p.m. the previous Thursday. The claims are audited and approved by Finance Committee members according to a Claims Processing Schedule.

If a claim check is not received, a vendor will be required to complete an Application for Duplicate Instrument Affidavit, which must be signed and notarized and returned to:

The Internal Revenue Service requires that the City has a current W-9 Form on file for certain City vendors. The form must be completed and mailed to the above address. Faxed copies are not acceptable. Delay of submission may result in backup withholding or payment of invoices to be held until the W-9 is returned. Your help is appreciated in expediting the return of this information to update and maintain our records.