City of Poulsbo Special Event Permits

Special Event Permit process

On January 22, 2020 the Poulsbo City Council adopted a new ordinance creating opens in a new windowsection 5.30 Special Event Permits to the Poulsbo Municipal Code.

A Special Event is defined as: Any activity on public property and or public right-of-way; or any event held on private property which would have a direct significant impact to city services (ex. police, streets, etc.) that involves an open invitation to the public or attendance is by private invitation of 100 or more people.

Below you will find the Special Event Guide to assist in completing the Special Event Permit Application. Please use the most current application available, provided in the link below. Completed application packets must contain all required documentation and the $75.00 fee to be accepted.  All applications must be submitted 90 days prior to the event date in order to be accepted. If an event contains no road closures, applications will be accepted within 45 to 90 days of the event for an additional fee of $50.00. Incomplete application packets or packets received within 45 days of an event will not be accepted.

opens in a new windowClick to check if your event date meets our 90 day needed special events application submission requirement.
opens in a new windowClick to check what other events are going throughout Poulsbo on our Community Event Calendar

Once approved the Event Applicant will be sent a Special Event Permit that must be retained on-site at the event.

Application Packets can be submitted in person at:
City of Poulsbo Parks and Recreation
Lin Wilson – Special Events Coordinator
19540 Front Street NE,
Poulsbo, WA 98370

Application Packets can be submitted digitally but will only be reviewed in a phone consultation:

Lin Wilson – Special Events Coordinator
Email: lwilson@cityofpoulsbo.comcreate new email | Phone Direct: 360.394.9771 | Phone Office: 360.779.9898
Mailing address: 200 NE Moe St. Poulsbo, WA 98370 | Fax: 360.779.5917 

How do I get special event insurnace?

Each special event requires separate certificates. You will find insurance requirements on Page 2 and examples on Page 11-14 in our opens in a new windowSpecial Event Permit Guide

To highlight, please use the following address when ensuring the City of Poulsbo is included that you use the following address: City of Poulsbo: 200 SE Moe St, Poulsbo, WA 9837

To clarify, it is important that the City of Poulsbo is properly added as “Additional Insured” as an endorsement, This means we will need to receive a minimum of 2 pages of insurance coverage.

As a  suggestion for where to get insurance coverage, we have been told that this website is quick, cost-effective, and helpful: opens in a new windowhttps://www.theeventhelper.com/

 

Don't I just need a Park Use Application?

The Municipal Parks reservation system is governed by PMC 12.32. A Special Event is defined as any activity on public property and or public right-of-way; or any event held on private property which would have a direct significant impact tocity services (ex: police, streets, etc.) that involves an open invitation to the public or attendance is by private invitation of 100 or more people.

A Special Event Permit is required in addition to a Park Use Permit if the park’s physical facility is closed, such as after dusk.

Where can I park for my event?
I want to rent a park shelter

Click here to view all Park Rental options: including our Recreation Center, Raab Park picnic shelter, Nelson Park picnic shelter, Austin-Kvelstad Pavilion, and bonfire pit at Muriel Iverson Williams Waterfront Park

 

My event is over, now what?

It is the vision of the City of Poulsbo to provide growth and support towards economic development, financial stability, parks and recreation, public works, public safety, and customer service and share in our diverse community members’ and visitors’ stories and memories!

As we always look to improve, we would like to give you an anonymous opportunity to share your feedback and thoughts so we can hope to have you continue to plan this and other events like this in the future with our Poulsbo Post-Special Event Questionnaire

Submit online here or opens in a new windowPrint out and E-mailopens PDF file this completed form to lwilson@cityofpoulsbo.comcreate new email