City of Poulsbo – Lodging Tax Grant Program
The City of Poulsbo Tourism Grant is funded by lodging tax funds. The City is working on ways to strengthen our visitors for the day and overnight visitors, with the goal of positioning Poulsbo as one of the premier shopping, dining, history and waterfront views in the Puget Sound region; this tax helps to build a strong visitor economy!
In 1998, the City approved Ordinance 98-03 in accordance with RCW 82.08 and authorized by RCW 67.28.181 to levy an additional 4% tax on charges for lodging activity.
The City accepts proposals from various groups and organizations for use of the 4% lodging tax for projects related to the cost of tourism promotion, acquisition of tourism-related facilities, or operation of tourism-related events and facilities. Some past and present recipients include the Visit Poulsbo, Poulsbo Historical Society, Poulsbo Chamber of Commerce, Historic Downtown Poulsbo Association (HDPA), Poulsbo Film Festival, Poulsbo SONS of Norway, Viking Fest Organization, NK Tourism Coalition, and Visit Kitsap Peninsula.
If you have any questions regarding this program, please contact Lin Hino, Special Events Coordinator lhino@cityofpoulsbo.com
Eligible activities/projects per state law RCW 67.28.080 includes:
- RCW 67.28.080 (5) Tourism
- RCW 67.28.080 (6) Tourism Promotion
- RCW 67.28.080 (7) Tourism-related facility
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitor’s bureau, destination marketing organization or other non profit organizations for:
a. Tourism marketing; |
b. The marketing and operations of special events and festivals designed to attract tourists; |
c. Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or |
d. Supporting the operations of tourism-related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501 c (3) and 26 U.S.C. Sec. 501c (6) of the internal revenue code of 1986, as amended. No capital expenditures are allowed for tourism-related facilities owned or operated by a nonprofit organization. |
All these goals are encouraged with extra-weighting given to applications demonstrating:
- New applicants that focus on a) tourism marketing and b) marketing and operations of special events and festivals designed to attract tourists.
- Events created during the off-season: October – April (Spring/Fall/Winter).
- Proven overnight stays in lodging facilities within City limits.
Award funding considerations include:
- City of Poulsbo departments may apply for funds if the request aligns with the RCWs.
- Applicant operations should become more self-sustaining over time.
- Designating 25% or less of funding to be used towards application operations.
- Demonstrable proportionality of 75% or more of awarded funding to be focused on Poulsbo – pertinent to regional organizations.
Poulsbo’s Lodging Tax Advisory Committee 2024-2025:
In order to collect the additional 4% tax, as of 2011 the City formed the required Lodging Tax Advisory Committee. The committee consists of five members: two are representatives from businesses that collect the tax, two are persons involved in activities or organizations funded by the tax, and one member from the city who acts as chair.
Category | Representative, Organization |
Elected official from the municipality | Ed Stern, Poulsbo City Council |
Staff (non voting) | Lin Hino, Special Events Coordinator Jeff Ozimek, Director of Parks and Recreation Debbie Booher, Assistant City Administrator Larissa Campbell, Senior Accountant |
Business that collect the tax | Ashley Walchok, Fairfield Inn & Suites by Marriott in Poulsbo |
Business that collect the tax | Victoria Luke, Hotel Skandi w/Sound West Group Real Estate |
Organization eligible to apply for funds | Greg Enright, Cultural Arts Foundation of the Northwest |
Organizations eligible to apply for funds | Kathi Foresee, Viking Fest |
City of Poulsbo Tourism Tax Grant for 2024:
Deadlines by Mon, January 13th 2025
- Q4 Data & Purchases from 10/1/2024- 12/31/2024 completed with the Poulsbo Tourism Grant Quarterly Report.
- A Completed 2024 Poulsbo Tourism Grant Annual Report as a state requirement that the City submits on behalf of each applicant.
- If a 2025 award reciepit, this must be received before your 2025 award is administered. Failure to submit your annual report by the above deadlines will result in a forfeiture of your 2025 award.
If you have any questions about the process, reach out to Lin Hino, Special Events Coordinator lhino@cityofpoulsbo.com @ 360-394-9771
City of Poulsbo Tourism Tax Grant for 2025:
- 2025 Poulsbo Tourism Grant Award Summary
- December 2024: Applicant award letters for 2025 are being sent out
- January 2025
- 2025-2026 Poulsbo Tourism Grant Timeline
- 2025 Lodging Tax Quarterly Reporting Process
Poulsbo Tourism Grant Process & Instructions
Poulsbo Tourism Grant Quarterly Report is needed to be provided to the City no later than the second Friday after the conclusion of the quarter funds were spent in.
This must be submitted online: https://form.jotform.com/240667182611051
- Q1 purchases from 1/1/2025 – 3/31/2025: Claims due by Mon, April 16th, 2025
- Q2 purchases from 4/1/2025 – 6/30/2025: Claims due by Mon July 16th, 2025
- Q3 purchases from 7/1/2025 – 9/30/2025: Claims due by Mon, October 15th, 2025
- Q4 purchases from 10/1/2025 – 12/31/2025: Claims due by Mon, January 14th, 2026
If you have any questions about the process, reach out to Lin Hino, Special Events Coordinator lhino@cityofpoulsbo.com @ 360-394-9771
City of Poulsbo Tourism Grant Resources
- City of Poulsbo Tourism Grant Presentation
- Poulsbo Tourism Grant Schedule for 2024
- 2025 Poulsbo Tourism Grant Request for Proposal – outlines the requirements and eligibility for this grant
- 2025 Poulsbo Tourism Grant Application Cover
- 2025 Poulsbo Tourism Grant Application
If you have any questions about the process, reach out to Lin Hino, Special Events Coordinator lhino@cityofpoulsbo.com @ 360-394-9771
FAQ for the Poulsbo Tourism Grant
Where does the Poulsbo Tourism Grant money come from?
Funding for this grant comes from the City of Poulsbo Lodging Tax Fund which receives a percentage of hotel/motel taxes from lodging establishments inside the city limits. The city collects a sales tax on charges for overnight lodging. These funds are distributed by the Department of Revenue back to the city for the funding of tourism related capital facilities, non- event operations, and event marketing and operations.
What can an Poulsbo Tourism Grant grant be used for?
Please see RCW 67.28.1816. Take a look at this recent article posted by the Municipal Research and Services Center (MRSC): Can We Spend Lodging Tax Funds on That?
Poulsbo Tourism Grant Funds are provided by lodging taxes and can be used for:
- Tourism promotion/marketing
- Operation of a tourism promotion agency
- Operation of a tourism-related facility owned or operated by a non-profit organization
- Operation and/or capital costs of a tourism-related facility owned by a municipality
Can for-profit entities apply for the Poulsbo Tourism Grant?
Yes. The statute does not explicitly prohibit for-profit entities from applying for lodging tax funds. The City of Poulsbo departments may apply for funds if the request aligns with the RCWs.The purpose of the funds is to promote tourism in the City of Poulsbo by attracting individuals traveling over 50 miles away and encouraging overnight stays.
How long does it take to fill out the application?
We estimate that it takes about 90 minutes to read, comprehend and thoughtfully answer the questions. We strongly suggest that you read the application in its entirety before filling it out. Make note of any questions you may have and reach out to Lin Wilson at lwilson@cityofpoulsbo.com for answers. You’ll have a much easier time with the application if you prepare all pertinent information before putting “pen to paper.”
How and when will I hear back about the status of my application?
After applications are submitted to the Lodging Tax Advisory Committee, they will be reviewed and evaluated by committee members and staff for completeness and eligibility. Applicants may be contacted to provide clarification, make corrections, or supply additional information. Applications that do not meet the guidelines will be disqualified and returned. Applicants will be notified of the date, time, and place of this Committee meeting and may be requested to attend.
The Committee’s funding recommendation will then be forwarded on to the City of Poulsbo City Council for final decision. Applicants will be notified following the City Council’s decision for funding.
What is the application evaluation criteria?
The following criteria will be utilized in evaluating all proposals.
- Tourism Promotion: Does the project meet the basic state and city requirements for tourism promotion? Will it promote a positive image for the city? Will it attract visitors, build new audiences, and encourage tourist expansion? Will it increase awareness of the city’s amenities, history, facilities, and natural environment?
- Benefit to the City: How will this project benefit the people of Poulsbo?
- Community Support: Does the project have broad-based city appeal or support? What is the evidence of need for this project in the city?
- Evidence of Partnerships: What kind and degree of partnership does the project exhibit? Does it exhibit volunteer involvement or inter-jurisdictional, corporate, business, and/or civic support?
- Management Capability: How have you demonstrated an ability to successfully complete the project through effective business practices in the areas of finance, administration, marketing, and production? What are the administrative credentials of paid or volunteer staff or individuals?
- Scale of Project: Is the project of a scale suitable for this funding program? Can the project be implemented by the end of the year?
- Application: Is the application clear, accurate, complete, and neat?
How can I better position my event/organization to receive funds?
As supported by the Poulsbo Tourism Grant, Measuring What Matters was a hosted Data Workshop with the City of the Poulsbo:
- Work Shop Presentation: Measuring What Matters Data Workshop.pdf
- Workshop 2024 Video: https://youtu.be/5toJDG9wOAM
- A Guide to Successful Marketing in the City of Poulsbo: https://simplebooklet.com/empoweryoureventaguidetosuccessfulmarketinginppoulsbo
*This trifold is now being offered at local Visitors centers in Kitsap and Poulsbo City Hall - Google Analytics Installation & Dashboard Overview Video: https://youtu.be/kCJJ_qac7qA
How should I track the number of overnight stays my program or event generates?
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You can approach this in several ways.
If your event or program requires attendees to register or buy a ticket, you can include the following survey questions when they check out:
- Are they staying in overnight paid accommodations?
- Are they traveling over 50 miles and staying overnight in unpaid accommodations (with friends or family)?
- Are they traveling over 50 miles and staying for the day only?
You can work with hoteliers on “special rates” for those who attend your event or program. At the end of your program or event, you can get reports from hotels that show how many times guests used your special rate.
You can also survey attendees during your event if you’d like to take a more analog approach.
I am interested in joining the Lodging Tax Advisory Committee
For jurisdictions of at least 5,000 people, the LTAC must be appointed by the legislative body (city council or county commission) and must contain at least five members, including at least two representatives from businesses required to collect the lodging tax, at least two people involved in activities authorized to be funded by the lodging tax, and one elected official from the jurisdiction to serve as chair (RCW 67.28.1817).
Learn Why: The LTAC team recommends a funding boost for tax revenue to local organizations. Every year, citizens and visitors alike get the opportunity to celebrate events that are special and unique within our community. These events introduce excitement to our citizens and encourage visitors from many different places that help add to the diversity, interest, and livelihood of our town.
Some examples of how this committee has supported: Historical Downtown Poulsbo Association, Visit Kitsap Peninsula, Viking Festival, Poulsbo Beer Run, Poulsbo Film Festival. Poulsbo Blues and Jazz Festival, and so much more!
Steps to becoming a Lodging Tax Advisory Committee member:
- Complete the “Boards and Commission Application”
- Send Applications & Qs to: lhino@cityofpoulsbo.com